Job Description

Town Clerk Intern

The Town of Clayton is seeking applicants for a Town Clerk Intern for the General Government Department. The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.

The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

Duties & Responsibilities

The purpose of the Town Clerk Internship is to provide entry-level exposure to municipal government administration and public service operations. The Intern will work closely with the Town Clerk to gain hands-on experience in records management, meeting administration, and public information processes.

• Assist the Town Clerk with daily administrative tasks.
• Observe and assist with Town Council meetings, agenda preparation, and minute-taking.
• Assist with the preparation and distribution of meeting packets.
• Support public records management, including filing, scanning, and maintaining official documents.
• Learn procedures related to public records requests and records retention schedules.
• Assist with codification updates and ordinance tracking.
• Provide customer service assistance to residents and visitors, as appropriate.
• Other duties as assigned that pertain to the Town Clerk's Office.

Learning Outcomes:

• Understanding the statutory role and responsibilities of a Town Clerk in municipal government.
• Knowledge of open meetings laws, public records laws, and records retention requirements.
• Experience with agenda preparation, minute-taking, and legislative processes.
• Understanding of how the Clerk's Office collaborates with other Town departments.
• Development of professional communication, organization, and time management skills.
• Increased awareness of transparency, compliance, and ethical standards in local government.

Special Requirements, Education & Experience

KNOWLEDGE, SKILLS, AND ABILITIES/COMPETENCIES: Candidates for this internship should:

• Demonstrate strong organizational and communication skills.
• Possess attention to detail and the ability to maintain confidentiality.
• Be critical thinkers with the ability to problem-solve.
• Be self-motivated and eager to learn about municipal government.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• High School Graduate.
• Education or coursework in Public Administration, Political Science, Business Administration, Records Management, or a related field preferred.

NECESSARY SPECIAL QUALIFICATIONS/REQUIREMENTS:

• Must be 18 years or older by the internship start date.
• Must possess a valid Driver License.
• Must be flexible with scheduling requirements, including occasional evening meetings.

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