Job Description

Records Management & Data Entry Technician

Under general supervision, process, enter and cancel warrants. Perform administrative and business related duties in support of the Sheriff's Department; review reports; train entry-level records management staff. Research and provide warrant and report information to civilian, law enforcement and other community based agencies as applicable. Must be willing to read, approve and enter overall data related to active police reports.

• Receive and direct phone calls from general public, bail bond companies, courts and law enforcement agencies.
• Receive and respond to requests by phone or radio for verification of warrants and domestic violence orders.
• Perform moderately complex comparison of identities from law enforcement sources relating to warrants to confirm positive identification of subjects.
• Receive, deliver and pick-up warrants and domestic violence orders from the Court and other agencies as applicable.
• Process, code and enter misdemeanor and felony warrants into various computer systems and databases.
• Process, code and enter reports, warrants, court subpoenas and civil orders.
• Research and compile identification information necessary for the entry of felony warrants.
• Cancel warrants and make notification of such to appropriate agencies as authorized by proper authorities.
• Respond to requests for department related information from the public, district attorney, courts, other county agencies or other County Departments.
• Maintain records pertaining to daily transactions and business detail of the department such as time records, budget expenditures, preparation of personnel actions, etc. File and maintain records.
• Responsible for maintenance of department files, to include data, report entry and review for historical recordkeeping.
• Receive, enter and send all National Crime Information Center (NCIC) teletypes regarding warrants, reports, missing persons and compromised property.
• Knowledge of radio communications/radio transmission and the warrant Information Tracking System (WITS). Knowledge of procedures utilized in Warrants Section.

Minimum qualifications include a high school diploma or GED plus one (1) year general clerical experience preferably in a law enforcement environment or related field preferred. Must certify in NCIC within 6 months of employment. Must be willing to organize, maintain and review data, historical records and police reports. Must be able to communicate in oral and written English. Knowledge of radio communications/radio transmission and the Warrant Information Tracking System (WITS). Knowledge of procedures utilized in Warrants Section. Ability to communicate in oral and written English. Ability to interact effectively and professionally with the public, supervisors, and co-workers. Ability to operate standard office machines including typewriter, computer and multi-line telephone system.

• Employee must successfully complete the post-offer employment medical examination and background investigation.
• Employee must comply with the safety guidelines of the County.
• Employee must complete required FEMA training(s) as assigned to position.

• Essential duties are typically performed indoors. An occasional duty may require employee to be outdoors.
• Duties are performed in a temperature-controlled environment.
• Worker is exposed to intermittent, low-level noise factors.
• Work is performed on an even surface that may be carpeted or tiled.
• Worker primarily works alone, both with and without supervision.
• Work hazards or potential work hazards involve fast-paced and high stress in performing job duties.
• Shift work and on-call work will be required.

• Equipment used in performing duties includes computer, multi-line telephone, radio, photocopier, telephone, calculator, automatic file, facsimile machine.
• Materials and products handled in performance of essential duties include: logs, paperwork, various forms, writing utensils, and manuals, computer print outs.

Mental functions include the ability to communicate clearly with all co-workers and the general public, ask questions of supervisor and listen to and follow verbal directions in English, read and understand written and verbal directions in English, knowledge of standard procedures in regard to warrants from the court and other agencies, mental alertness to change tasks on a frequent basis, maintain mental alertness in order to adequately handle high pace and stress of job, and the mental capability to learn through on-the-job training procedures used in the warrants section.

Physical functions include the ability to sit for up to four hours at one time, stand/walk for short distances up to a total of two hours per day, kneel and crouch for short periods as needed, bend at the waist and twist/rotate waist as needed when operating the computer, work with arms extended and bent when at the computer terminal or filing, push/pull with arms with an estimated force of up to two pounds up to an estimated total of 15 times per day, push with legs and feet with an estimated force of 10-15 pounds in order to propel chair from one location in the office to another, use hands/fingers to grasp/manipulate equipment necessary to perform essential duties, use fine finger dexterity and implement eye-hand coordination to operate computer terminal, have strong hearing and sight abilities in order to perform all essential duties connected with receiving warrants, processing, coding and entering warrant data and conducting research through available sources, and type and utilize a computer keyboard with sufficient accuracy and speed.

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